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For In-Person Meetings

Making your meetings safe and fun

In-person programs and events can be a wonderful outlet for Girl Scouts. However, leading in-person activities in light of the COVID-19 pandemic is optional. Always participate at your own comfort level.

General Guidelines

Troops may meet in person in compliance with the following criteria:

  • GSGNY requires all troop meetings to follow NYC COVID-19 Guidelines.
  • Attendance:  Troop Leaders should fill out the  Attendee Log
  • Face Coverings: Face coverings are strongly recommended, and are required for anyone interacting with Girl Scouts under the age of 12, regardless of vaccination status.
  • Vaccinations: Vaccinations are highly recommended, though not required by GSGNY, to conduct in-person meetings. However, volunteers must follow any requirements of their meeting locations.
  • Meeting Size: A group must follow the Girl Scout to adult/ratio, as outlined in the Volunteer Essentials for Safety, and the NYC COVID-19 large gathering restrictions for indoor and outdoor spaces.
  • Meeting Space: Indoor and outdoor spaces that allow for social distancing are permitted for meetings. Meeting in private backyards is prohibited unless the meeting location was approved by a GSGNY staff member prior to 2020.
  • Testing: Testing requirements can be determined at the discretion of Troop Leaders in collaboration with caregivers.
  • Personal Contact: Troops are encouraged to refrain from hugs, handshakes, high-fives, and activities like the friendship circle. Create a safe way for members to greet each other and end meetings.
  • Food and Beverage: Use caution when serving food and beverages at meetings. If Girl Scouts wish to bring a water bottle, make sure they are labeled with names.
  • First Aid: First aid supplies should include COVID-19 prevention items such as hand sanitizer (at least 60% alcohol), tissues, disposable facemasks, and disinfectant. Leaders should supply trash bags for meeting spaces if not already available. Disposable or no-contact thermometers should be supplied if available and not cost-prohibitive.
  • Families: Leaders should share these guidelines with troop families and collaborate with caregivers to assess their ability to comply. For example, younger girls may find it difficult to remain socially distant and/or wear masks. If girls cannot comply with guidelines, troop activities should remain virtual at this time.
  • Transportation: Carpooling is currently discouraged. Parents/guardians should wait in their cars or outside of the troop meeting space during pick-ups and drop-offs.
  • Pre-screening: Caregivers should check temperatures and allow their Girl Scouts to join group activities only when temperatures are normal. Volunteers should include the following questions in each email meeting confirmation they send to parents/guardians:
    • Have you or anyone in your household traveled in the past three weeks? If yes, which location(s) did you visit, and which airports did you travel through? Please check the NYC website for out-of state travel quarantine requirements.
    • Have you or anyone in your househould experienced any of these symptoms within the past two weeks? Past 24 hours?
    • To your knowledge, have you been in close, sustained contact (within 6 feet for 15 minutes or more) with anyone showing any of the above-referenced symptoms or anyone who has been diagnosed with COVID-19?

Reporting a positive COVID-19 Test

In the event of a volunteer or Girl Scout receiving a positive COVID-19 test result, the volunteer or parent/guardian should promptly contact GSGNY by completing an Incident Report. The person filling out the form will hear back from Council staff within 48 business hours.

Troop Co-Leaders will be responsible for: 

  • Confirming and tracing the positive tester.
  • Contacting volunteers and the parents/guardians of any Girl Scout who may have been exposed.
  • Notifying the facility where the meeting took place. Girl and volunteer health information is private, strictly confidential, and should only be shared on a need-to-know basis with a Council staff member.

Troop Trips

  • All above guidelines apply.
  • Leaders must submit a Troop Trip and Insurance Application 15 days before the trip. The Volunteer Experience team will send confirmation within 10 business days.

Camp and Overnight Stays

Additional questions?